Before meeting:
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Why have a meeting?
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What are desired outcomes? | ||||||||||
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Who is responsible for each item? | ||||||||||
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Confirm environment and equipment | ||||||||||
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Room arrangement
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Prepare agenda
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Specifics
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Distribute meeting packet | ||||||||||
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Distribute agenda in advance | ||||||||||
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Ensure everyone on agenda knows role |
During meeting:
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Call to order on time | ||||||
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Stay focused using agenda | ||||||
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Focus on substance, not form | ||||||
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End meeting/each item on time | ||||||
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Use unanimous consent, when possible | ||||||
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Use consent agenda, if possible | ||||||
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Encourage participation/equalize participation
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Control interruptions and digressions
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Manage conflict | ||||||
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Ensure decisions/assignments clear | ||||||
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More formal procedure if larger group (12+) | ||||||
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More formal procedure depending on controversy/importance | ||||||
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Close the meeting on time | ||||||
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Close the meeting positively |
Problem areas:
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Rambling member (“park digressions”) |
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Dominating member (“deflate windbags”) |
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Argumentative member |
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Discouraging member |
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Argument between two members |
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Side conversations |
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Non-participating member |
Articles are intended to provide general information and are not legal advice or a legal opinion. Specific questions should be directed to an attorney at Law Firm Carolinas or to another lawyer.